Software Asset Compliance Tracker

This automation simplifies software license management by continuously monitoring software assets, license validity, seat utilization, and compliance status across the organization. On a scheduled basis, the workflow retrieves software license information from a centralized Google Sheets database and evaluates each license for expiration, utilization percentage, and allocation status.

The automation automatically identifies licenses that are approaching their expiry date, have already expired, or have been assigned to more users than the purchased license count. Based on the compliance status, it generates appropriate alerts for the IT administration team, ensuring timely renewals and preventing software compliance violations. Additionally, the workflow records compliance reports in Google Sheets, creating a centralized audit trail for future analysis and reporting.

By automating software license monitoring, renewal reminders, and compliance reporting, the system minimizes manual tracking efforts, reduces operational risks, and helps organizations maintain software licensing compliance.